Departments, offices, offices, and centers:

With the development and growth of the school, some provisions in the "College Vehicle Management Measures" (Trial) numbered [2012] 1 are no longer applicable to the current vehicle management work. Based on the traffic conditions at that time, many provisions and vehicle requirements were not fully implemented. Nowadays, it is very convenient for schools to travel by bus. In order to save on vehicle costs and reduce potential safety hazards, this management method is specially formulated.

1、 Scope of official vehicles

（1） Office leaders use vehicles for official activities;

（2） Commuting vehicles for teachers, staff, and part-time teachers along the city;

（3） Vehicles used for emergency, important, and special official activities;

（4） The hospital leaders arranged for the use of vehicles;

（5） Guest and visitor reception vehicles;

（6） The college organizes collective outings for faculty and staff using vehicles;

（7） Students use vehicles to participate in teaching and internship activities arranged by the college;

（8） Teachers and students use vehicles due to emergency illnesses and other special circumstances;

（9） Bank vehicles for cash transactions;

（10） Procurement of materials and vehicles.

2、 Official Vehicle Application Procedure

（1） Each department should go through the logistics vehicle application process in advance when using vehicles. After the process is approved, logistics will arrange vehicles. Vehicles used on weekends and holidays must be signed by the principal in the application process;

（2） In case of emergency use in special circumstances, the supervisor of the logistics service center can be notified by phone first, and the vehicle can only be arranged after approval. Personnel who use vehicles simultaneously must complete the vehicle application process within 1 working day after using the vehicle;

（3） In principle, official vehicles are not allowed to be used for personal purposes. In special circumstances where borrowing is necessary, the consent of the dean must be obtained before arranging vehicles.

3、 Precautions

（1） Official vehicles are arranged by the vehicle management personnel of the logistics service center according to the chronological order, urgency of official duties, job level, etc;

（2） Xiangtan's daily outings for office work, general meetings, and submission of general documents, reports, and official documents to relevant departments will no longer be dispatched by the college. Outgoing staff can choose public transportation for travel, and after returning to school, expenses will be reimbursed at the finance department based on transportation receipts;

（3） According to the regulations of the group, traffic violations during official vehicle use shall be handled by the driver of the official vehicle;

（4） Unless there are special circumstances, college vehicles are not allowed to park overnight outside the campus. If there are special circumstances and it is not possible to rush back to the school on the same day, the supervisor of the logistics service center should be notified in a timely manner. After approval, overnight parking outside is allowed.

Logistics Service Center

March 19, 2018